The Content Management System Functions and Characteristics

A content management system (CMS) is a software application or set of related applications which are used to create and manage digital content. CMSes are commonly used for business content management (ECM) and web content management (WCM). An ECM eases cooperation at work by incorporating digital asset management, file management, and records retention functionalities, and supplying end users with role-based access to the digital assets of the organization. A WCM facilitates collaborative authoring for sites. ECM applications usually contain a WCM publishing but ECM webpages usually stay behind the firewall of the organization.

Both business content management and web content management systems got two parts: a content management application (CMA) as well as a content delivery application (CDA). The CMA is a graphical user interface (GUI) that enables the user to control the creation, change, and removal of content from a website without having to know anything about HTML. The CDA part supplies the backend services which support delivery and management of the content once it’s been created in the CMA.

Many content management systems provide a Web-based GUI, enabling publishers to get the CMS online using just a Web browser. Additionally, a CMS will supply index and search files with attributes and choices as well as define keywords and other metadata for search engine crawlers.

Characteristics of CMSes

Attributes can change amongst the various CMS offerings, but the core functions in many cases are regarded as indexing, search, publishing, format management, revision control and retrieval.

  • Instinctive indexing, search and retrieval characteristics index all data through search functions for simple access and permits users to search by characteristics including publication dates, keywords or writer.

  • Format direction eases turn heritage electronic documents and scanned paper files into PDF or HTML files.

  • Revision characteristics enable content to be upgraded and edited after first publication. Revision control also monitors any changes made by people to files.

  • Publishing enables people to work with wizards, also as a template or a group of templates accepted by the organization and other tools to create or alter content.

An example of a CMS program is a Web Application that supplies the subsequent government, control panel or website management functionalities:

  • Create, Edit, Print, Archive web pages
  • Create, Edit, Print, Archive posts
  • Create, Edit, Print, Archive press releases
  • Create, Edit, Print, Archive sites
  • Add / Edit occasions into an Occasion Schedule
  • Add / Edit Inventory (products), description, product specifications, costs, pictures, etc.
  • Enter, Edit, or View orders and print packing slips and invoices
  • View figures and reports website data
  • Create and Edit system users that have different permission levels to various section(s) of the preceding management

Most Usable Content Management Systems


What’s there left to say about WordPress that hasn’t already been said? The PHP blogging platform is far and away the most famous CMS for blogging, and one of the most famous CMS total. It is an excellent platform for novices, thanks to their exceptional instruction manual and super-fast setup wizard. Five minutes to a CMS that is working is very great. Not to mention the truth that the latest variations auto-update plugins from inside the backend and the heart, and never needing to download a single file.

WordPress enables users to get complete control over the plan and display, together with the files, records of the content. You don’t need to understand just one line of code to release content using WordPress. The attractiveness of an excellent content management system will be to enable any user to make and manage their content with no technical know how.

For programmers, the language that is theming is clear-cut and rather easy, as well the Plugin API.

The WordPress Community is a zealous and devoted group. WordPress likely has the broadest foundation of themes and plugins to pick from. There are hundreds and hundreds of WordPress Plugins and professional WordPress Themes available for sale in the Marketplace, with a complete package of choices and fashions to select from.


Drupal is another CMS that’s an extremely big, active community. Rather than focusing on blogging as a platform, Drupal is more of a CMS that is pure. A simple setup has a lot of elective modules that could add a lot of fascinating features such as OpenID, user sites, newsgroups, profiles and much more. It is trivial to make a website with characteristics that are societal using a simple install of Drupal. The truth is, with a little effort you’ll be able to create some fascinating website clones with a few 3rd party modules.

See: Easy Guide for Content Writing

One of the most famous features of Drupal is a characteristic that allows for multiple levels and kinds of classifications for content types, the Taxonomy module. And you’ll be able to find lots of professional Drupal Topics, which are prepared to be customized and operated with. You may also seize Drupal Plugins.


Joomla is an extremely complex CMS in relation to functionality. Having said that, getting started with Joomla is pretty simple, thanks to the installer of Joomla. The installer of Joomla is supposed to work on shared hosting packages that were common and is an extremely clear-cut considering how configurable the applications is.

Joomla is much the same to Drupal in that it is a CMS that is whole and might be a bit much for a simple portfolio website. It includes an appealing management interface, complete with intuitive drop-down menus and other characteristics. The CMS also has excellent support for access control protocols like LDAP, OpenID, and sometimes even

The Joomla site hosts more than 3,200 extensions, so you understand the developer community behind the popular CMS is alive and kicking Like WordPress, you may add pretty much any needed functionality with an expansion. On the other hand, extension community and the Joomla theme relies more on resources that are paid, so be prepared to pull out your wallet in the event you are searching for customizations. You hire Joomla programmers that will help you get your shop set, or can also catch Joomla plugins.


ExpressionEngine (EE) is an elegant, adaptable CMS option for any kind of job. Designed to be extensible and simple to change, EE sets itself apart in instinctive and clean their user management place is. It requires merely an issue of minutes to begin creating content or change the appearance and to comprehend the layout of the backend. It is excellent for creating sites for less-than-informed clients that need to make use of the backend without becoming confused.

ExpressionEngine is packed with helpful features such as the power to possess several websites with one installment of applications. For designers, EE has a strong templating engine that’s custom SQL queries, custom global variables and a built-in versioning system. Tag caching and template caching, query caching keep the website running fast also.


Textpattern is a well-known choice for designers due to the simple sophistication. Textpattern is not a CMS that throws in every attribute it can think of. The code base is minimal and svelte. The key aim of Textpattern will be to supply an outstanding CMS that creates well-structured, standards-compliant pages. Rather than supplying a WYSIWYG editor, Textpattern uses textile markup in the text areas to generate HTML elements within the pages. The pages which are created are incredibly lightweight and quick-load.

Radiant CMS

The content management systems that recorded so far are all PHP applications. It does not mean you should miss other popular web languages like Ruby, although PHP is the most famous language for web development. Radiant CMS is a quick, minimal CMS that may be compared to Textpattern. Radiant is constructed on the popular Ruby framework Rails, as well as the programmers behind Radiant have done their best to make the program as easy and tasteful as possible, with simply the correct amount of functionality. Like Textpattern, Radiant relies on Textile markup to create rich HTML and does not come with a WYSIWYG editor. Radiant also has it’s own templating language Radius that’s much the same to HTML for instinctive template creation.

Cushy CMS

Cushy CMS is not the same form of CMS entirely. Sure, it’s all the fundamental functionality of a content management system that is standard, but it does not rely on a particular language. The truth is, the CMS is a hosted option. There are not any downloads or future upgrades.

See: Social Media Marketing Strategies

Cushy works require uploads content and FTP information on to the server, which in turn the designer or the programmer can change the posting areas in the backend, together with the layout, only by altering the design groups of the designs. Really, very straightforward.


SilverStripe is just another PHP CMS that acts except has many options that are configurable and is tailored towards content management, and not blogging. SilverStripe is exceptional because it was built upon its own PHP framework Saphire. Additionally, it supplies its own templating language to aid with all the design procedure.


Alfresco is a JSP is a beefy business content management solution that’s astonishingly simple to set up. A truly useful attribute of Alfresco is the capacity to drop files into folders and turn them into internet records. Alfresco may be a bit more work than a number of the other CMS and is not as beginner-friendly, it surely is rather usable given the immense power of the system. The administration backend is clean and good designed.


TYPOlight appears to get the best balance of features built in the CMS. When it comes to functionality, TYPOlight positions with Drupal and ExpressionEngine and offers some unique bundled modules like calendars and newsletters. Programmers can save time with the built-in CSS generator, and there are a lot of resources for learning more about the CMS.